USE OF COMMUNITY CENTRE POLICY

DEFINITIONS

Regular Co-op Function

            Any regularly scheduled meeting of the Board, standing committees, and the Membership, or regular social Membership events. e.g. - monthly Board Meeting

·          

·         annual children’s Christmas Party

·         Halloween Dance

Irregular Co-op Function       

Any Co-op function, not occurring on a regular basis throughout the year, which involves the Board, standing or ad hoc committees, or the general Membership, or which is a Co-op which sponsored activity. e.g. - committee training session

·         co-op work bee

·         aerobics class

·         open card club

Private Function

Any activity or event which, is sponsored by a Co-op member or members and, which is not open to other members of the Co-op.

e.g. - family reunion

·         closed card club

·         meeting of non-Co-op members

·         company Christmas party

POLICY

1.   The Community Centre may not be used by outside groups.

2.   Priority for bookings of the Community Centre will be on a first come, first served basis within the following categories:

a)   First Priority:  Regular Co-op Functions

·         Regular Co-op Functions shall be scheduled within two weeks of the AGM for the full up-coming year.

·         The Board, Committees and Membership will lose their booking priority if Regular Co-op Functions are not scheduled within this two week time period.

·         There will be no charge for Regular Co-op Functions.

·         The group of Members sponsoring the Regular Co-op Function is responsible for cleaning the Community Centre.

b)   Second Priority:  Irregular Co-op Functions

·         Irregular Co-op Functions may be scheduled at any time.

·         Bookings for Irregular Co-op Functions will be guaranteed only for those which are to take place prior to the next AGM.

·         There will be no charge for Irregular Co-op Functions.

·         The group of Members sponsoring the Irregular Co-op Function is responsible for cleaning the Community Centre.

c)   Third Priority:  Private Functions

·         Special Private Functions may not be scheduled more than one year in advance.  (e.g. one time events like a family wedding reception)

·         Regular Private Functions may not be scheduled more than one month in advance.  (e.g. regular scheduled events like a weekly closed card club)

·         A Member sponsoring a Private Function must be present at the function at all times.

·         A Member sponsoring a Private Function is responsible for the cost of cleaning, cost of repairs or cost of replacing all Co-op property damaged as a result of the Private Function.  The cleaning of the community centre must be completed within 24 hours or prior to the next function, whichever is sooner.

If member(s) fail to meet these responsibilities the member(s) will be charged back for cleaning the Community Centre at a rate set by the Board of Directors.  The cost of the maintenance repairs will be charged back to the member(s) at a rate set by the Board of Directors.  A member(s) $800.00 Share Capital will be used in lieu of damage deposit.      

            N.B.      In the event that a Special Meeting of the Membership must be called within a certain period of time, such a meeting takes precedent over any of the above mentioned functions.  (i.e. A previously scheduled function may be cancelled to allow for the Special Meeting.)

3.         The Co-op reserves the right to cancel any booking without notice if cause is due to circumstances beyond its control.  (e.g. fire, flood, etc.)

4.         Keys to the Community Centre will not be issued more than 24 hours in advance of the scheduled function and must be returned to the Co-op no later than 24 hours after the function.

5.         The Community Centre shall not be used for any activity which:

            a)         is illegal

            b)         discriminates against any person or group on the basis of race, national or ethnic origin, colour, religion, age, sex, marital status, political affinity or activity, sexual orientation, family relationship, physical handicap, record of offences or by any other reason which is a violation of the fundamental human rights.

6.         Any Member or group of Members wishing to serve alcoholic beverages must secure and display any necessary permit(s) and must comply with all regulations established by the Liquor Licensing Commission of Saskatchewan.

7.         The Co-op is not responsible for any articles lost or stolen on its property.

8.         Yearly and monthly schedules of all Co-op activities will be posted in the Community Centre.

9.         “NO SMOKING” is allowed in the Community Centre.